User profiles serve as a hub to promote the individuals working at your institution. Figshare’s profile pages allow Users to highlight their research interests, include details about themselves, and link to any ongoing projects. While users generally manage information on their profile through their own account, it is possible for administrators to configure their user profiles to be managed centrally.
Under the Global Settings tab of the Admin Portal, Administrators can configure their portal to lock certain profile fields, preventing them from being editable within the user interface.
This enhanced control will allow Administrators to coordinate institutional profile management from other upstream sources. Administrators will be able establish a single source of truth by controlling the flow of information into profiles, thus ensuring that information within Figshare profiles match those in other institutional systems.
Admins can choose between three locking options:
No fields locked - This option ensures that all fields can continue to be edited by users through the user interface
Name fields locked (First and Last name) - This option prevents the first name or last name from being changed by the user directly; however, all other fields will remain editable to the user
All fields (excluding ORCID and Publication) - This option will prevent users from being able to update any of the core profile fields through their own account. Users will continue to be able to associate an ORCID account to their Figshare profile through Figshare’s ORCID integration and will be able to add details of publications under the relevant section.
Administrators can select one of the three options and will then need to save their preferences. This will immediately impact the profile editing settings of all profiles across the institutional portal. Should you wish to change the profile locking configuration, then the lock option can be changed in the global settings tab at any point.
Once a field is locked through this configuration, users will no longer be able to update the field through their own user account. Text inputs will no longer be clickable and the following warning message will be displayed Locked content - Part of your profile is being managed by your organization. To edit, please contact your administrator’.
In the event that an Administrator chooses to Lock certain fields, these fields will still be editable by Administrators through the API. This can either be through a one-off upload of content, or through establishing an ongoing feed of profile information. For more information on sending profile data through the API please see our API documentation.