Welcome!
This article provides basic information for logging into your Figshare account and exploring your administrator options
Logging in - Production and Stage
As an administrator, your account will have created and given admin privileges already. For regular users, their accounts will either be created through a feed of user information or it will be created the first time they log in. Navigate to your repository, either the Production site or your Stage site. Click 'Log in' at the top right. Most likely, you will be taken to your institution's single sign-on page to enter your credentials. If your institution does not have single sign-on, you will be taken to a Figshare login page to enter your email and password.
Login to a manual or shared account outside of SSO
In most cases, you will need to use your institutional staff/student credentials (combination of username and password) to log into Figshare via your SSO.
However, if you are using a shared account (not affiliated with your institutional SSO), or if you have been provided with a separate manual account to log into the institutional Figshare portal, you will not be able to log in via the SSO. To bypass SSO and log in successfully:
- Navigate to your portal page and add /account/login to the end of your institutional Figshare URL. The url will look like https://institution.figshare.com/account/login
- Example:
- La Trobe University’s Figshare portal is located at: https://latrobe.figshare.com/
- To bypass SSO and log in with a manual / shared account, you will need to go to: https://latrobe.figshare.com/account/login
Administrator Options
After logging in, you will be taken to your 'My data' page. Every account, administrator or not, will have a similar view. The 'My data' tab will list any items your account owns, the Collections and Projects let you create new or access existing Collections or Projects, and the Activity tab provides information on quota requests and Project invitations.
A screenshot of an account page. Any user will have a similar view.
Accessing the administrator menu
Click on the account icon in the upper right corner to see a dropdown of options. In the profile option you can add bibliographic information and upload an image. The Settings option is where password information is managed, if applicable. The Applications option is where you can connect your account to ORCID, get FTP credentials, and create API tokens. As an Administrator, you will next see Administration and Statistics. If you have review privileges, you'll see Review requests, and if you are a top level administrator (i.e. you are and admin in the very top group), you will see a Batch management option.
An account with top level admin privileges and review privileges
Click Administration to see the administrator page.
The administrator page with tabs for Groups, Users, Storage, Roles, HR Feed, Metadata, Unpublish, and Global settings
On the administrator page you can access information and management options for groups, users, storage, and metadata. If you are a top level admin, you will also see Global settings and the Unpublish option.
Accessing the statistics dashboard
In the dropdown menu from your account icon in the upper right, select the Statistics option to see the admin statistics dashboard. This dashboard is configurable and a more detailed description is available in a separate article in this support site.
Batch Management
Finally, if you are a top level administrator, you can access the Batch management interface that enables download of metadata and upload of metadata and files. A separate article in the support site describes this in detail.
