Institutional Admin User Guides

Guidance on how to use Figshare for Institutions as an administrator, reviewer, or reporter.

Introduction
Figshare for Institutions - Admin User Guide To see the End User Guide, visit knowledge.figshare.com. Your institution has access to Figshare for Insti...
Wed, 20 May, 2020 at 9:58 AM
Stage vs. production
Figshare will always provide a stage environment (where you can do your acceptance testing) and a production environment. Your stage environment will be on ...
Wed, 20 May, 2020 at 9:58 AM
Groups
The groups display is available to administrators. In order to get to the administration settings, click on the profile drop-down menu and select Administr...
Wed, 20 May, 2020 at 9:58 AM
Storage
To access your storage allocation, click on Administration from the administrator menu. On the groups tab, click the cog wheel next to the group whose stora...
Wed, 20 May, 2020 at 9:58 AM
Custom metadata
To create custom metadata fields, click on Administration from the administrator menu. On the groups tab, click the cog wheel next to the group to which you...
Wed, 20 May, 2020 at 9:59 AM
Roles (administrators, reviewers, reporters, and data stewards)
We have several different administrative roles (each role having a subset of permissions) within Figshare for Institutions; an overview of these can be seen...
Wed, 20 May, 2020 at 9:59 AM
Managing end users
Information on users in your Figshare instance can be found on the Administration page under the Users tab at the top of the screen. From this page, you can...
Wed, 20 May, 2020 at 9:59 AM
Impersonating a user
Administrators can impersonate any user that falls under their group structure. Administrators at the institution level can impersonate any user, whereas ad...
Wed, 20 May, 2020 at 9:59 AM
Approving/rejecting quota requests
Users A user’s quota can be updated in two ways: Within the feed, if the institution is sending this value in there. Please check the feed guide to see ...
Wed, 20 May, 2020 at 10:01 AM
Unpublishing items
Admins have the ability to unpublish items that have been made publicly available. While we don’t encourage unpublishing items that have been assigned DOIs,...
Wed, 20 May, 2020 at 10:01 AM